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#How to auto fill text form fields in word 2010 how to#
#How to auto fill text form fields in word 2010 update#
#How to auto fill text form fields in word 2010 code#

Go back to the Insert tab on your Ribbon and click Cross-reference, which will open the dialog box. So that you do not have to key in this information again, we will use a Cross-reference in the other three places where that name should appear and it will pull the name from the Bookmark you just created. Under Bookmark name, key in something intuitive to you (i.e., Name, Lessee, Lessor, Testator, etc.). On the Insert tab of your Ribbon, click Bookmark to open the dialog box. Select the name with your mouse or keyboard and we will make this text your Bookmark. Say you need a name to appear in four different places within your document:

If you will be working with Bookmarks and their Cross-references, you will have to be able to see them, so still in Word Options under the Advanced Options, make certain you have selected Show bookmarks and set the Field shading to Always.

#How to auto fill text form fields in word 2010 update#

Just scroll down and under Printing Options, select Update fields before printing.

In Display Options you will need to be certain that the fields will update themselves before you print your document or you will need to remember to select all of them and click F9.

#How to auto fill text form fields in word 2010 how to#

This is very easy to do and you do not need to be a VBA engineer to do it! Basically, all you really need to know is how to select text and key in text, so I would call that pretty simply wouldn’t you?įirst, check to see how you have Word set up: BUT, if you truly just want certain words to appear throughout your document, such as a name or address, key words, you can use the Bookmark feature! I have heard from different folks who have used Mail Merge, ASK fields, FILLIN fields, macros, etc. There are a number of ways to accomplish these sort of things in MS Word. It all really depends on what you are trying to accomplish in your document as to which tool you use in MS Word.įor instance, if you would like to create a form that is mostly boilerplace language, but has some variables that must be repeated throughout your document, such a a Contract, Last Will and Testament, Deed, Power of Attorney, etc. Jim is correct about using the Ask field rather than the FILLIN field. Just think of the time and effort you could save using these fields! I can think of many, many instances where you have a document with boiler-plate language and only a few variables, such as contracts, Last Will and Testament, Powers of Attorny, etc. Once you have keyed in all the variables in your document, you will be returned to your doucment where you can make any changes you deem necessary.

Continue through your document doing the same for each prompt.

Key in the variable information and click OK.

When your document opens, the first prompt will appear.

Once you see your template, double-click it or click OK.

After you have saved your template, users will be able to create a new document based on it by clicking on File | New | My Templates.

It is very important that you save your Word 2010 document as a template (*.dotx) or as a Word 97-2003 template (*.dot).

Click the File tab on your Ribbon or use the shortcut Alt + F (not simultaneously),then click Save As or the letter A.

To display your codes, click Alt + F9.Ĭontinue inserting your Fill-In fields where appropriate and when you are finished, save your document as a template.

Unless you specifically elect to display your codes while creating your template, you will not be able to see them so it would be a good idea to have them displayed so you can see what you are doing.

#How to auto fill text form fields in word 2010 code#

Click OK and the code will be inserted at your cursor position.

A prompt box will appear, but since you are still creating your template, do not key in anything in the box.

You can also set up a default response if you like, which will be inserted automatically into the document if the user should leave that field blank.

You can now add a specific pompt as a guide to users.Open the Fields dialog by clicking Alt + I + F.Position your cursor where your first variable information should be inserted.Simply start with a blank document or, if you prefer, with a form you have already created.To open a new document based on the template, click on File tab | New.Open a new document based on the template.Put the template in the default template location in Word and.In order for your Fill-In fields to work for you, you must do the following: